AI admissions agent
Answer enquiries in seconds and qualify students
- Replies in seconds, any hour
- Asks course, exam and budget
- Books the demo class
Official WhatsApp Cloud API
Admissions CRM for Coaching Institutes. Every Enquiry Answered on WhatsApp.
AI replies to student enquiries in seconds, books demo classes and tracks every admission.
No credit cardNo setup feeKeep your ad number
Aisha R.onlineAdmissions
Hi, does your program cover the entrance exam for engineering? My son's in 12th grade, exam's in April.
AI agent
Yes — we have a dedicated evening track for that exam. What's your budget range, and would a free demo class this weekend work?
Around $400 for the full course. Weekend demo sounds good.
AI agent
Perfect — I've booked him into Saturday's 10am demo batch, and I'll send the fee breakdown after.
InternalLead #AD-3391 created and marked Demo Invited
Pipeline · Admissions
#AD-3391Demo invited
Demo Invited
- Contact
- Aisha R. (parent)
- Student
- Rohan · Grade 12
- Course
- Engineering entrance track
- Budget
- ~$400
- Demo
- Saturday, 10:00am
Replied in seconds.
Demo booked before the call ended.
Built forDemo class bookingAdmissions pipelineFee payment links
The problem
Enquiries don't wait for office hours. Neither do rivals.
Evenings
Enquiries arrive after hours
Fees
Same questions, asked all day
Batches
Timings counselors repeat
How it works
Start answering enquiries in minutes
- 0130 seconds
Create your free account
Email only. No credit card, no setup fee.
- 02~2 minutes
Connect your WhatsApp number
Log in with Facebook and pick the number students already message.
- 03Instant
It answers and qualifies
Every enquiry gets a reply, then lands on your admissions pipeline.
What it does
From WhatsApp enquiry to enrolled student
Admissions pipeline
Admissions pipeline from enquiry to enrolled
- Custom admissions stages
- Updated as the chat progresses
- One board for all counselors
Calling
Calls and chat on one student timeline
- Twilio and RingCentral
- Recordings and outcomes on the contact
- Chat and calls together
Broadcasts
WhatsApp broadcasts for new batches and demos
- Segments from enquiry data
- Templates with tappable buttons
- Delivery, read and tap tracking
Fee collection
Send fee payment links in the chat
- Payment links in the thread
- Stripe, Razorpay and more
- No bank-transfer back-and-forth
Comparison
Admissions CRM vs a chat template
| Job | Template tools | WhatsGrow AI |
|---|---|---|
| Answering out of hours | An auto-reply | A real answer, then a qualifying question |
| Qualifying a lead | A form the student abandons | Course, exam and budget, asked conversationally |
| Where it lands | A shared inbox | A lead on a board, with a stage |
| Fee collection | A manual phone call | A payment link in the chat |
| Batch announcements | One blast to everyone | Segmented broadcasts to students who match |
Pricing
Simple admissions CRM pricing
In your currency. No setup fee.
Starter
Solo coaches and small centres getting started
$19/mo
billed monthly
- AI agent qualifies every enquiry instantly
- Demo classes booked straight into the calendar
- Admissions pipeline with custom stages
- 3 agents
- 1K contacts
7-day free trial · no credit card
Most popular
Growth
Everything to answer and qualify every enquiry
$49/mo
billed monthly
- Everything in Starter
- Calls and chat in one timeline
- Segmented batch & demo broadcasts
- Fee payment links sent in the thread
- 10 agents
- 10K contacts
7-day free trial · no credit card
Pro
Multi-branch institutes and large counseling teams
$99/mo
billed monthly
- Everything in Growth
- 2.5× the AI usage of Growth
- Round-robin routing across counselors
- See which campaigns drove the most enrollments
- Priority support
- 25 agents
- 50K contacts
7-day free trial · no credit card
Questions
Admissions CRM questions
Does the AI handle more than one language?
Yes. It runs on a language model, so it can reply in the language an enquiry arrives in, with no separate flow per language.
What happens to a lead the AI cannot handle?
It hands off to the assigned counselor with the whole thread and the qualified details attached.
Can the AI book demo classes?
Yes. It checks availability, books the demo class or counselling call and confirms it in the chat.
Can I keep the number my ads use?
Yes. Connect the WhatsApp Business number you already use and keep the app alongside WhatsGrow AI.
Is there a setup fee?
No. Sign up, connect your number, and the 7-day trial starts without a card.
Does it replace our LMS or student portal?
No. WhatsGrow AI is the inbox and admissions pipeline, not an LMS. Native LMS integration is on the roadmap.
How is consent for broadcasts handled?
Opt-in and opt-out are stored per contact, and templates can carry an opt-out button. Collecting consent remains your responsibility.
Answer tonight's enquiry in seconds
Connect your ad number and the next enquiry gets qualified and booked.
No credit card · No setup fee · Start in minutes