AI receptionist
AI receptionist that books the right dentist
- Replies in seconds, any hour
- Right dentist, procedure, chair
- Clinical questions go to staff
WhatsApp front desk for dentists
Dental appointment reminders on WhatsApp, fewer empty chairs.
AI books the right dentist, sends reminders and recalls patients for check-ups.
No credit cardNo setup feeKeep your number
Michael K.onlineDental enquiry
Hi! Can I book a check-up and cleaning this Friday afternoon?
AI receptionist
Hi Michael! Dr. Sarah has 2:00pm or 3:45pm on Friday for a Check-up & Scale and Polish (45 min). Which suits you?
2:00pm works, thank you!
AI receptionist
Booked: Friday 2:00pm with Dr. Sarah, Surgery 1. A reminder comes 24 hours before.
InternalAppointment #DN-2481 created in Dr. Sarah's calendar
Calendar · Dental appointments
#DN-2481Confirmed
Confirmed
- Patient
- Michael K.
- Procedure
- Check-up & Scale/Polish
- Dentist
- Dr. Sarah M.
- Chair
- Surgery 1
- Appointment
- Friday, 2:00pm
Booked in seconds.
Nobody left the chair.
Built forGeneral dentistryOrthodonticsImplants & cosmeticPaediatric dentistryEndodonticsEmergency & same-dayMulti-chair practices
Features
Dental CRM features for WhatsApp.
Book, remind, recall and follow up on one number.
AI Dental Receptionist
Dentist & Chair Calendars
Appointment Reminders
Dental Recall Reminders
Waitlist Auto-Fill
No-Show Follow-Up
Consultation Deposits
Review Requests
Shared Front-Desk Inbox
Visit Reason Capture
Official WhatsApp API
Booking Page & QR
Also included
- Two-way Google Calendar sync
- Replies in the patient’s language
- Voice notes understood
- Reactivation campaigns
- Booking and no-show analytics
How it works
Start dental booking in three simple steps.
No developer, no reseller onboarding, and no setup fee.
- 0130 seconds
Create your free account
Just an email. No credit card, and no setup fee.
- 02~2 minutes
Connect the number you already use
Log in with Facebook, pick your number. Keep your current app.
- 03~10 minutes
Add dentists, chairs and procedures
Pick the Clinic preset, add dentists, chairs, procedures and durations.
What it does
Dental CRM on WhatsApp, step by step
Five front-desk jobs, one WhatsApp number.
Reminders & waitlist
Dental appointment reminders plus waitlist refill
- 24h and 2h, automatic
- Confirm or reschedule in one tap
- Freed slots go to the waitlist
Patient pipeline
Dental patient pipeline, enquiry to follow-up
- Stages that match your clinic
- Booked and Done move for you
- One board for the front desk
Recalls
Dental recall reminders for check-ups
- Recall set per procedure
- Meta-approved templates, buttons
- Fill quiet hygiene days
Consultation deposits
Consultation deposits that hold the chair
- Deposit link in the chat
- Chair held, released if unpaid
- Stripe, Razorpay and more
Playbooks
WhatsApp for every dental discipline
Pick yours and watch the chat.
General dentistry & routine care
Check-ups, cleaning, fillings, prevention
A patient asks for a check-up and clean after work while reception is busy.
Can I book a check-up and cleaning with Dr. Sarah this Thursday?
AI assistant
Dr. Sarah has 2:15pm or 4:00pm for a Check-up & Clean (45 min). Which suits you?
2:15pm, please.
AI assistant
Booked for Thursday 2:15pm with Dr. Sarah in Surgery 1. A reminder follows.
What the product does
What the product does
- Books the 45-minute procedure in Dr. Sarah’s calendar
- Reserves the surgery chair so nothing overlaps
- Sends 24h and 2h reminders with one-tap buttons
Orthodontics & clear aligners
Consultations and multi-visit adjustments
A patient asks about clear aligners and wants a consultation.
I want to know about clear aligners. Any consultation slots next week?
AI assistant
Dr. Tariq has a 30-minute Aligner Consultation Tuesday 11:00am or Thursday 3:30pm.
Tuesday at 11:00am.
AI assistant
Booked for Tuesday 11:00am with Dr. Tariq. We look forward to meeting you.
What the product does
What the product does
- Books consultations into the orthodontist’s own chair
- Sets a recall interval per visit type, like 6 to 8 weeks
- Sends a review request after completed visits
Implants & cosmetic dentistry
Consultation-led enquiries that need follow-up
A patient is comparing implant options across clinics.
I’m interested in an implant for a missing back tooth. How do I start?
AI assistant
Start with an implant assessment with Dr. Marcus. He has Monday 10:00am or 2:30pm. Shall I reserve one?
Monday 10:00am please.
AI assistant
Reserved. I’m sending a deposit link to secure the consultation chair.
What the product does
What the product does
- Lets your team track enquiries on the pipeline board
- Takes a consultation deposit on Growth
- Keeps the chat in one shared inbox for coordinators
Paediatric & family dentistry
First visits, sealants and school-holiday bookings
A parent wants check-ups for two children during the school break.
I’d like check-ups for my 6-year-old and 9-year-old next Wednesday morning.
AI assistant
Dr. Emily has back-to-back slots at 9:30am and 10:15am. Reserve both?
Yes, both.
AI assistant
Both booked with Dr. Emily on Wednesday morning. See you then!
What the product does
What the product does
- Keeps the parent as the WhatsApp contact
- Books each child as their own appointment
- Asks the intake questions you set for each service
Emergency & same-day enquiries
Earliest slot, human hand-off, no advice
A patient messages at 7:00am in severe pain.
Severe toothache since last night. Can someone see me today?
AI assistant
I’m sorry you’re in pain. Dr. Sarah has an emergency slot today at 10:30am. Shall I book it? I’ll also tell our team.
Yes please.
AI assistant
Booked for 10:30am with Dr. Sarah. I’ve flagged your message to our team.
What the product does
What the product does
- Offers the earliest emergency slot you allow
- Flags the chat to your team; no medical triage
- Includes your clinic address when you have set it
Multi-chair & multi-dentist clinics
Several operatories, one front desk
Four dentists and two hygienists share hundreds of daily messages.
Does hygienist Alex have a cleaning slot this Saturday?
AI assistant
Alex has Saturday 9:00am or 1:15pm in Hygiene Room 2. Which suits?
1:15pm.
AI assistant
Confirmed with Alex, Saturday 1:15pm. Details sent.
What the product does
What the product does
- Keeps a calendar for every dentist, hygienist and chair
- Lets the front desk share the inbox and assign chats
- Connects up to 10 WhatsApp numbers on Pro
Pricing
Dental CRM pricing, no per-booking fees
In your own currency, with no setup fee.
Starter
Solo dentists and single-chair clinics
$19/mo
billed monthly
3M AI credits / month
- 24/7 AI dental receptionist
- Booking page & clinic QR code
- Reminders with one-tap reschedule
- No-show follow-up & waitlist
All Starter features (+4)
3M AI credits / month
- Six-month recalls
- Review requests
- Google Calendar sync
- 3 team seats · 1,000 contacts
7-day free trial · no credit card
Most popularStart free trial
Growth
Busy practices with a front desk
$49/mo
billed monthly
20M AI credits / month
- Everything in Starter, plus:
- Deposit & payment links in chat
- Segmented recall campaigns
- Calls from the chat
All Growth features (+3)
20M AI credits / month
- 3 WhatsApp numbers
- Team roles & permissions
- 10 team seats · 25,000 contacts
7-day free trial · no credit card
Pro
Multi-branch and multi-dentist groups
$99/mo
billed monthly
50M AI credits / month
- Everything in Growth, plus:
- AI replies in voice notes
- Call recording & transcription
- Campaign ROI tracking
All Pro features (+3)
50M AI credits / month
- 10 WhatsApp numbers
- Priority support
- 50 team seats · 100,000 contacts
7-day free trial · no credit card
Questions
Dental appointment reminder FAQs
What is a dental CRM and how does WhatsApp fit?
It tracks enquiries, bookings, recalls and follow-up. WhatsGrow AI does that on WhatsApp, where patients already message you. It does not do charting or billing.
Can dentists use WhatsApp for appointments?
Yes. Through the official WhatsApp Cloud API you keep your clinic number, book appointments, send reminders and recalls, and share one front-desk inbox.
How do I reduce dental no-shows?
Send reminders 24 hours and 2 hours before, with Confirm, Reschedule and Cancel buttons. Freed slots go to your waitlist, and a missed visit triggers a rebooking message.
How often should recall reminders go out?
Routine check-ups are commonly recalled every six months. You set the interval per procedure, such as 180 days for a check-up, and the reminder sends itself.
What should a dental reminder say?
Name, date, time, dentist, clinic address and Confirm, Reschedule and Cancel buttons. Leave out diagnoses and treatment notes.
How do I handle after-hours enquiries?
The AI answers questions about the hours and services you have set up, checks the dentist’s calendar and books a slot. Anything clinical is passed to your team.
How do I follow up implant or braces enquiries?
Your team can track them on the pipeline board and follow up from the shared inbox. On Growth you can take a deposit to hold the consultation chair.
Do I need patient consent for reminders?
Yes. Patients should opt in, for example at registration or when they message you. Opt-in and opt-out are stored per contact.
Is it safe to message patients on WhatsApp?
Yes, for logistics. Keep diagnoses and treatment notes in your clinical system. WhatsGrow AI is not a certified system of record.
Can the AI give dental advice?
No. It books, reschedules and answers practical questions, and flags clinical or urgent messages to your team.
Can I keep my clinic’s WhatsApp number?
Yes. Connect the number patients already know through Meta Embedded Signup and keep using the WhatsApp Business app alongside.
How long does setup take?
About 10 minutes. Create an account, connect your WhatsApp Business number with Facebook login, then add dentists, chairs and procedures.
Fill more chairs from WhatsApp.
Connect your number. The next enquiry gets a booked slot.
No credit card · No setup fee · Start in minutes