Members & memberships
Every member, plan and due date on one screen
- Active, expiring, overdue and frozen at a glance
- Renew, freeze or upgrade with proration
- Measurements, BMI and notes on the profile
Gym management software
AI gym management software: members, dues and classes in one app.
Memberships, payments, QR check-in, classes and PT, with an AI front desk on WhatsApp.
For gyms, fitness studios, CrossFit boxes and personal trainers.
No credit cardNo setup feeImport members from Excel
Ali RazaonlineMember
Can you book me into HIIT tomorrow at 7am? And when does my membership end?
AI front desk
Done: HIIT, Tue 7:00am with Coach Sara (15/20 booked). Your Monthly plan runs to 30 Nov.
Great. Can you send my QR card? Forgot it at home.
AI front desk
Here it is. Show it at the check-in kiosk by the door. See you at 7!
InternalClass booked and QR card sent. No staff needed.
Member profile
M-0412Active
Monthly
- Member
- Ali Raza
- Plan
- Monthly · unlimited
- Ends
- 30 Nov · renewal reminder set
- Dues
- None
- Next class
- HIIT · Tue 7:00am
Booked, answered, card sent.
The front desk never touched it.
Built forGyms & health clubsFitness studiosCrossFit & functional boxesPersonal trainersYoga & pilatesMartial arts academies
Features
Gym management features your front desk uses daily.
One app for members, money, classes and staff. The AI handles WhatsApp.
Member Management
Plans, Renewals & Freezes
Dues & Payments
QR Check-In Kiosk
Class Scheduling
Personal Training
Trials & Lead CRM
AI Front Desk on WhatsApp
Automated WhatsApp Reminders
Front-Desk POS
Gym Reports
Staff, Payroll & Commission
Also included
- AI workout & diet plans, trainer-approved
- Member card link with QR
- Digital waivers with e-sign
- Corporate memberships
- Loyalty points
- Import from Excel or CSV
- Multi-branch sales, staff & finance
- Gym booking website
How it works
Set up your gym in three simple steps.
No developer, no reseller onboarding, and no setup fee.
- 0130 seconds
Create your free account
Just an email. No credit card, and no setup fee.
- 02~2 minutes
Connect the number you already use
Log in with Facebook and pick your gym’s WhatsApp number. Keep your current app.
- 03~10 minutes
Run the gym setup wizard
Add plans from templates, classes and trainers, then import members from Excel.
What it does
Your gym, run from one screen
Real screens from the app, shown with example data.
Check-in & access
QR check-in that stops unpaid entry
- Tablet kiosk at the door
- QR member card sent on WhatsApp
- Expired or overdue members blocked
- Walk-ins fill a trial form on the kiosk
Classes & PT
Class timetable with live capacity
- Weekly timetable creates the sessions
- Capacity limits and cancellations
- PT packs and trainer client lists
AI front desk
An AI front desk that knows every member
- Books and cancels classes and trials
- Answers plans, prices and membership status
- Takes freeze requests and sends payment links
Renewals & retention
Automated reminders that bring members back
- Renewal due and freeze ending
- Birthday and attendance milestones
- “We miss you” and win-back for lapsed members
Reports
Know your revenue, retention and attendance
- Revenue collected and MRR
- Active members, churn and retention
- Attendance and trial conversion
Playbooks
Built for every kind of training business
Pick yours and watch the chat.
Commercial gyms & health clubs
Memberships, renewals and check-in
A member’s plan ends in three days and they message late at night.
My membership ends Friday. How do I renew?
AI assistant
Here is your secure link for the Monthly plan. Once paid, your new end date shows on your QR card.
Paid.
AI assistant
Thanks! You’re renewed. See you at the gym.
What the product does
What the product does
- Sends renewal and payment links in the chat
- Updates the plan and end date on the profile
- Keeps the door kiosk in sync with dues
Spin, HIIT, yoga & pilates studios
Class booking with capacity
A member wants the 6:30am spin class, which is nearly full.
Any space in spin tomorrow at 6:30?
AI assistant
One place left with Coach Omar. Shall I book it?
Yes!
AI assistant
Booked: Spin, 6:30am tomorrow. Cancel here any time if plans change.
What the product does
What the product does
- Books against live class capacity
- Members cancel in the chat, freeing the spot
- Coaches mark attendance in one tap
Personal trainers & PT studios
Session packs and programs
A client asks for next week’s session and a new plan.
Can I book PT Tuesday 7am? And can I get a new workout plan?
AI assistant
Booked with Coach Sara, Tuesday 7am. You have 4 sessions left in your pack. I’ve asked Sara to prepare your new plan.
What the product does
What the product does
- Tracks PT packs and sessions left
- AI drafts workout and diet plans for the trainer to approve
- Sends the approved plan as a PDF on WhatsApp
CrossFit boxes & martial arts academies
Trials that turn into members
A beginner asks to try a class before joining.
I’ve never trained. Can I try a class first?
AI assistant
Of course. The beginner class is Wednesday 6pm or Saturday 10am. Which suits you?
Saturday 10.
AI assistant
Your free trial is booked for Saturday 10am. We’ll follow up after the class.
What the product does
What the product does
- Books trials and follows up after
- Converts a trial into a member in one step
- Shows trial conversion in reports
Pricing
Gym management software pricing
In your own currency. 7-day free trial, no setup fee.
Starter
Personal trainers and studios
$19/mo
billed monthly
3M AI credits / month
- Members, plans, renewals and freezes
- Dues, front-desk checkout and shop
- QR check-in kiosk and member card
- Classes, PT and trials
All Starter features (+4)
3M AI credits / month
- Automated WhatsApp reminders
- 24/7 AI front desk on WhatsApp
- Gym reports, staff and payroll
- 3 team seats · 1,000 contacts
7-day free trial · no credit card
Most popularStart free trial
Growth
Gyms with a front desk and coaches
$49/mo
billed monthly
20M AI credits / month
- Everything in Starter, plus:
- AI answers from your documents
- Advanced broadcast segments
- Calls from the chat
All Growth features (+3)
20M AI credits / month
- 3 WhatsApp numbers
- Team roles & permissions
- 10 team seats · 25,000 contacts
7-day free trial · no credit card
Pro
Multi-branch clubs
$99/mo
billed monthly
50M AI credits / month
- Everything in Growth, plus:
- AI replies in voice notes
- Call recording & transcription
- Campaign ROI tracking
All Pro features (+3)
50M AI credits / month
- 10 WhatsApp numbers
- Priority support
- 50 team seats · 100,000 contacts
7-day free trial · no credit card
Questions
Gym management software FAQs
What is gym management software?
It runs the daily work of a gym: members, plans, payments, check-in, classes, trainers and reports. WhatsGrow AI adds an AI front desk that handles member messages on WhatsApp.
Is WhatsGrow AI a full gym management system or only a WhatsApp tool?
A full gym management system. Members, plans, dues, QR check-in, classes, PT, a front-desk POS, staff payroll and reports all live in the app. WhatsApp and AI are built in.
How does the gym take payments?
At the front desk through checkout, or by a secure payment link sent on WhatsApp, including when a member asks the AI to pay dues. There is no automatic card debit.
How does member check-in work?
Members show the QR card sent to them on WhatsApp at a tablet kiosk by the door. Expired or overdue members are blocked and sent to the desk. Door hardware integration is available on request.
Can members book classes and personal training?
Yes. Members book classes on WhatsApp or from their member card link, within each class’s capacity. Trainers manage PT packs, sessions and client lists.
Is there a member app?
Each member gets a personal card link on WhatsApp with their QR code, membership status and class booking. Nothing to download from an app store.
Can I move members from my current gym software?
Yes. Import members, plans and staff from an Excel or CSV export, then the setup wizard walks you through classes and trainers.
Is there a free gym management software plan?
There is a 7-day free trial with no credit card. After that, plans are monthly in your currency, with no setup fee.
Does it work for personal trainers and multi-branch gyms?
Yes. Solo trainers use PT packs and bookings. Multi-branch gyms track sales, staff, expenses and payroll per branch.
How long does setup take?
About 15 minutes. Create an account, connect your WhatsApp Business number with Facebook login, then add plans, classes and trainers or import members from Excel.
Run your whole gym from one app.
Members, dues, check-in and classes, with an AI front desk on WhatsApp.
No credit card · No setup fee · Start in minutes