AI trip matching
AI trip matching to real packages and seats
- Adults, children and infants
- Checks live seats first
- Quotes only from your catalog
Travel agencies & tour operators
Travel agency software on WhatsApp, from enquiry to balance due.
AI matches trips to your catalog and live seats, sends proposals and chases deposits.
No credit cardNo setup feeKeep your number
Sarah & Mark T.onlineTrip enquiry
Hi! We’re planning a family trip to Bali in January: 2 adults, 1 child, about 6 days. Any departures with seats?
AI sales desk
Hi Sarah! Bali Explorer (6D/5N) departs Jan 14 with 8 seats open. For 2 adults and 1 child it comes to $1,750. Shall I send the proposal?
Yes please, send the proposal.
AI sales desk
Sent: your itemised proposal link, with inclusions and a deposit link. I've held 3 seats until it expires.
InternalProposal sent for Bali Explorer · 3 seats held · Stage: Proposal Sent
Trip proposal · Sales desk
#TR-9241Proposal Sent
Proposal Sent
- Lead
- Sarah & Mark T.
- Trip
- Bali Explorer (6D/5N)
- Travellers
- 2 adults, 1 child
- Departure
- Jan 14 – Jan 19
- Quote
- $1,750
Priced from your catalog.
3 seats held on the departure.
Built forTour operatorsTravel agenciesAdventure & trekkingHajj & UmrahHoneymoon & luxury tripsDomestic holidays
Features
Travel agency CRM from enquiry to balance.
AI Travel Sales Desk
Tour Package Catalog
Group Tour Departures
Travel Proposals
Deposit & Balance Links
Quote Follow-Ups
Balance Reminders
Pre-Departure Messages
Post-Trip Follow-Up
Travel Sales Pipeline
Destination Campaigns
Shared Sales Inbox
Also included
- Official WhatsApp Cloud API
- Replies in the traveller’s language
- Voice notes understood
- Package photos sent in chat
- Revenue and funnel analytics
- Opt-in and opt-out per contact
How it works
Travel sales desk on WhatsApp in three simple steps.
- 0130 seconds
Create your free account
Just an email. No credit card, and no setup fee.
- 02~2 minutes
Connect the number you already use
Log in with Facebook and pick your WhatsApp Business number. Keep your existing app alongside.
- 03~10 minutes
Pick your preset and add packages
Add packages, departures and seats. The AI is ready to quote.
What it does
Quote, follow up and collect in one chat
Proposal follow-up (Growth)
Travel quote follow-up that holds seats
- Proposal link with itinerary
- Seats held until expiry
- Nudges on the days you set
Sales pipeline
Travel agency pipeline in nine stages
- Stages that match the sale
- Quote moves card to Proposal Sent
- Shared view for the team
Destination campaigns (Growth)
Departure campaigns to past travellers
- Segment by interest or past trips
- Approved templates
- Track delivery, reads, replies
Deposits & balances (Growth)
Travel deposits and balance reminders
- Deposit link in the conversation
- Receipt sent automatically
- Balance reminders, then overdue
Playbooks
WhatsApp CRM for every kind of operator
Tour operators with fixed departures
Small-group tours with shared seat limits
A traveller asks about seats on a group tour with few left.
Any seats on the Feb 20 Rajasthan Heritage tour for 2?
AI assistant
Yes, 4 seats remain on the Feb 20 departure (7D/6N). Shall I send the proposal?
Please do.
AI assistant
Sent. 2 seats are held until the proposal expires on the date shown.
What the product does
What the product does
- Checks live seats on the departure
- Holds seats until the quote expires
- Moves the lead to Proposal Sent
Retail travel agencies
Tailor-made holidays, domestic and international
A couple wants a five-night beach trip with flexible dates.
We want five nights in Phuket in March for our anniversary. Budget around $1,500.
AI assistant
Congratulations! Our Phuket Escape starts at $650 per adult for 5 nights. Which dates suit you?
March 12 to 17.
AI assistant
Saved. I’ve prepared a proposal for those dates and will send the link now.
What the product does
What the product does
- Saves destination, dates and budget on the contact
- Prices dates from the catalog package
- Hands custom changes to your team
Adventure & trekking operators
Expeditions, treks and outdoor trips
A trekker asks what is included in a 12-day circuit.
What’s included in your Annapurna Circuit trek? Do we need permits?
AI assistant
Guide, porters, permits, teahouse stays and meals are included. Fitness should be moderate to high.
Sounds right. Any seats in March?
AI assistant
The Mar 5 group has 3 seats. Shall I send the proposal?
What the product does
What the product does
- Answers from the package details you entered
- Checks seats on group departures
- Sends your pre-departure message 7 days and 1 day before
Hajj, Umrah & pilgrimage operators
Group packages with document collection
A family head asks about a 10-day Umrah package for four.
Assalamu Alaikum. Do you have a 10-day Umrah package for a family of 4 in December?
AI assistant
Wa Alaikum Assalam. Umrah Classic departs Dec 15 with quad rooms open. Shall I send the proposal for 4?
Yes, please.
AI assistant
Sent. After booking, our team will tell you how to share passport details securely.
What the product does
What the product does
- Pilgrimage preset adds a Documents Pending stage
- Adds a passport-collection task for your team
- Sets a higher default deposit you can change
Honeymoon & luxury planners
Private trips with rich media
A couple wants a seven-day Maldives honeymoon in January.
We’re looking for an all-inclusive Maldives honeymoon in January.
AI assistant
Congratulations! Our Maldives package has an overwater villa and seaplane transfers. May I send photos and a private quote?
Yes please!
AI assistant
Sent: villa photos here, and your proposal link valid until Jan 10.
What the product does
What the product does
- Sends your curated package photos in the chat
- Creates an itemised proposal for the couple
- Lets a luxury designer step into the chat
Domestic & family holiday specialists
Weekend breaks and multi-generation trips
A family asks about a four-day hill-station trip.
Do you have a 4-day Shimla & Manali trip for 3 adults and 2 kids?
AI assistant
Yes, our Himachal Family Tour covers 4 days with a private SUV. Which dates work?
The 15th to 18th.
AI assistant
Great. I’ve priced adults and children from the catalog and will send your proposal.
What the product does
What the product does
- Prices adults and children separately
- Takes a deposit to hold the dates (Growth)
- Sends balance reminders before the due date (Growth)
Pricing
Travel agency software pricing
7-day free trial, no setup fee.
Starter
Solo agents and new tour businesses
$19/mo
billed monthly
3M AI credits / month
- 24/7 AI travel sales desk
- Package catalog & itineraries
- Group departures & live seat check
- Nine-stage pipeline & task board
All Starter features (+2)
3M AI credits / month
- Shared team inbox
- 3 team seats · 1,000 contacts
7-day free trial · no credit card
Most popularStart free trial
Growth
Growing agencies with a sales team
$49/mo
billed monthly
20M AI credits / month
- Everything in Starter, plus:
- Proposals & shareable quote links
- Quote nudges & balance reminders
- Deposit & balance payment links
All Growth features (+4)
20M AI credits / month
- Pre-departure & post-trip messages
- Destination campaigns
- 3 WhatsApp numbers
- 10 team seats · 25,000 contacts
7-day free trial · no credit card
Pro
Multi-branch agencies and large operators
$99/mo
billed monthly
50M AI credits / month
- Everything in Growth, plus:
- AI replies in voice notes
- Call recording & transcription
- Campaign ROI tracking
All Pro features (+3)
50M AI credits / month
- 10 WhatsApp numbers
- Priority support
- 50 team seats · 100,000 contacts
7-day free trial · no credit card
Questions
Travel agency software FAQs
What is a travel agency CRM?
It keeps enquiries, quotes, follow-ups, deposits and departures in one pipeline. WhatsGrow AI runs it on WhatsApp. It is not a GDS or accounting system.
How do I follow up a travel quote on WhatsApp?
A proposal holds seats until it expires. If the traveller has not confirmed, nudges go out on the days you set (2 and 5 days by default) with the link.
How do I collect a deposit for a group tour?
On Growth, send a payment link in the chat. The deposit is paid through your gateway, the booking updates and a receipt follows on WhatsApp.
How do I stop overselling group seats?
Seats are checked before a quote is created and held until it expires. Unpaid quotes release their seats. A full departure is not offered.
Can AI quote travel prices accurately?
It is instructed to quote only from your catalog and never to guess prices or availability. Requests outside the catalog go to your travel specialists.
Can I send itineraries on WhatsApp?
Yes. The AI can share your package photos in the chat, and the proposal link carries the itinerary and inclusions for the traveller to review.
Does it book flights and hotels?
No. It does not connect to GDS, bed banks or hotel systems. Keep your reservation tools for supplier bookings and ticketing.
Does it handle visas?
No. It does not file visas. It can track document collection as tasks and a pipeline stage; visa work stays with your licensed team.
How should we handle passport documents?
Collect only what suppliers need and keep scans in your own secure records, not in open chat. Traveller details can be recorded on the booking.
Do I need the WhatsApp Business API?
Yes. The official Cloud API supports shared inboxes and approved templates, and avoids the ban risk of unofficial tools.
Can I keep my agency’s WhatsApp number?
Yes. Connect it through Meta Embedded Signup and keep the WhatsApp Business app alongside.
Is there a free trial?
Yes. Start a 7-day free trial with no credit card and no setup fee, and connect your WhatsApp number in minutes.
Answer the next traveller before another agency does.
Connect your WhatsApp number and send priced proposals in minutes.
No credit card · No setup fee · Start in minutes