Qualify & book
AI student qualification, then counselling booking
- Country, course, intake, budget
- Saved to custom fields
- Real slots, no double-booking
Study abroad & visa consultants
Study abroad CRM on WhatsApp, from ad enquiry to booked counselling.
AI answers students at any hour, saves their country and course, and books counselling sessions.
No credit cardNo setup feeKeep your number
Rohan SharmaonlineStudent enquiry
Hi! I saw your ad. I want a Master’s in Computer Science in the UK or Canada for September 2027. Budget around £20k a year. Can I speak to a counsellor?
AI counsellor desk
Hi Rohan! I've noted UK / Canada · MSc Computer Science · £20k. Sarah has Thursday 3:00pm or Friday 11:00am online. Which suits you?
Thursday 3:00pm.
AI counsellor desk
Booked: Thursday 3:00pm with Sarah. She'll share the call link. No promise of admission, just honest options.
InternalSession #CS-2290 booked · details saved on the contact
Calendar · Counselling sessions
#CS-2290Confirmed
Confirmed
- Student
- Rohan Sharma
- Destination
- UK / Canada
- Course
- MSc Computer Science
- Counsellor
- Sarah J.
- Session
- Thursday, 3:00pm
Qualified and booked.
No promise of admission.
Built forStudy-abroad consultantsVisa & immigration advisorsUniversity admission agentsIELTS & PTE counsellorsScholarship advisorsStudent-recruitment agencies
Features
Study abroad CRM where students already chat.
AI Counsellor Desk
Student Lead Qualification
Counselling Booking
Session Reminders
No-Show Follow-Up
Student Pipeline
Counsellor Tasks
Shared Team Inbox
Intake Campaigns
AI Knowledge Base
Paid Sessions
Official WhatsApp API
Also included
- Booking page with counsellors and QR
- Replies in the student’s language
- Voice notes understood
- Two-way Google Calendar sync
- Waitlist for freed slots
- Opt-in and opt-out per contact
How it works
Counsellor desk on WhatsApp in three simple steps.
- 0130 seconds
Create your free account
Just an email. No credit card, and no setup fee.
- 02~2 minutes
Connect the number you already use
Log in with Facebook and pick your WhatsApp Business number. Keep your existing app alongside.
- 03~10 minutes
Pick the Consultant preset and set stages
Add counsellors, session types and hours. Rename stages to match.
What it does
Qualify, book and follow up in one chat
Attendance
Counselling reminders that cut no-shows
- 24h and 2h reminders
- Confirm or reschedule in one tap
- Rebooking message after no-show
Student pipeline
Student pipeline from enquiry to application
- Stages you define
- Country and intake on each card
- Team moves cards as work moves
Intake campaigns (Growth)
Intake campaigns to the right students
- Segment by country or intake
- Approved templates
- Track delivery, reads, replies
Paid sessions (Growth)
Collect fees for in-depth sessions
- Payment link inside the chat
- Slot released if unpaid
- Stripe, Razorpay and more
Playbooks
WhatsApp CRM for every consultancy type
Study-abroad counsellors
UK, USA, Canada, Australia and Europe
A graduate asks about a master’s in the UK.
I finished my bachelor’s degree and want an MSc in Data Science in the UK. Budget about £20k.
AI assistant
Thanks Vikram. A counsellor will review options with you. Do you have an IELTS or PTE score yet?
IELTS 6.5.
AI assistant
Noted. Sarah has Thursday 4:00pm online. Shall I book it?
What the product does
What the product does
- Saves country, course and budget on the record
- Offers real counsellor slots
- Never judges admission odds
Visa & immigration advisors
Document checklists and advisory sessions
A student with an offer asks for help with the visa file.
I have my offer letter. Can you help with my student visa file?
AI assistant
Congratulations! Our visa team runs file-review sessions. Shall I book one for this week?
Yes, Thursday.
AI assistant
Booked for Thursday 11:00am. You’ll get a document checklist before the session.
What the product does
What the product does
- Books the advisory session in the advisor’s calendar
- Takes a session fee on Growth
- Lets your team send your own checklist
University admissions representatives
Partner-university enquiries
An applicant asks about a partner university’s intake dates.
What are the entry requirements and intakes for your partner university in Ireland?
AI assistant
From the documents we hold: intakes are September and January. A counsellor will confirm requirements. Want a session?
Yes.
AI assistant
Booked with David, Friday 10:00am.
What the product does
What the product does
- Answers from documents you upload (Growth)
- Hands anything unclear to a counsellor
- Books the session in the right calendar
Language-test and counselling combos
Test prep with admissions guidance
A student asks for test prep and study-abroad advice together.
I need IELTS prep and advice for studying in Canada.
AI assistant
We can do both. Would you like a counselling call first, or the IELTS demo class?
Counselling first.
AI assistant
Booked with Priya, Saturday 10:00am. Then we’ll set up the demo class.
What the product does
What the product does
- Books counselling and demo sessions
- Tracks both on one pipeline
- Links to the Coaching solution for batches and fees
Scholarship & funding advisors
Funding questions before applications
A student asks about funding for a master’s in Sweden.
Are scholarships available for master’s in Sweden or the Netherlands?
AI assistant
Funding depends on the university and your profile. Our funding advisor can walk you through it. Shall I book a call?
Please.
AI assistant
Booked with Zainab, tomorrow 4:00pm.
What the product does
What the product does
- Qualifies country and course before the call
- Makes no promise of awards
- Reminds and rebooks missed sessions
Student-recruitment agencies
Several counsellors and branches
A multi-branch agency needs every enquiry to reach the right desk.
I’m in Dubai and want to study in the UK. Who can I talk to?
AI assistant
Our Dubai UK desk can help. Zainab has tomorrow 11:00am or 2:00pm. Which suits you?
11:00am.
AI assistant
Booked with Zainab, tomorrow 11:00am.
What the product does
What the product does
- Gives each counsellor their own calendar
- Shares one inbox with roles
- Connects up to 10 numbers on Pro
Pricing
Study abroad CRM pricing
7-day free trial, no setup fee.
Starter
Independent counsellors
$19/mo
billed monthly
3M AI credits / month
- 24/7 AI counsellor desk
- Qualification saved to custom fields
- Counselling booking & reminders
- No-show follow-up & waitlist
All Starter features (+3)
3M AI credits / month
- Pipeline & counsellor tasks
- Google Calendar sync
- 3 team seats · 1,000 contacts
7-day free trial · no credit card
Most popularStart free trial
Growth
Consultancies with a counselling team
$49/mo
billed monthly
20M AI credits / month
- Everything in Starter, plus:
- AI knowledge base from your documents
- Intake campaigns by segment
- Fee & deposit links in chat
All Growth features (+4)
20M AI credits / month
- Calls from the chat
- 3 WhatsApp numbers
- Team roles & permissions
- 10 team seats · 25,000 contacts
7-day free trial · no credit card
Pro
Multi-branch recruitment agencies
$99/mo
billed monthly
50M AI credits / month
- Everything in Growth, plus:
- AI replies in voice notes
- Call recording & transcription
- Campaign ROI tracking
All Pro features (+3)
50M AI credits / month
- 10 WhatsApp numbers
- Priority support
- 50 team seats · 100,000 contacts
7-day free trial · no credit card
Questions
Study abroad CRM FAQs
What is a study abroad CRM?
It tracks student enquiries, counselling sessions and follow-up in one place. WhatsGrow AI does this on WhatsApp. It does not track applications or visas.
How do study abroad consultants use WhatsApp?
They answer ad enquiries, qualify students, book counselling sessions and send reminders and document lists. WhatsGrow AI automates the first reply and the booking.
How do I qualify students before a session?
The AI asks country, course, intake, budget and test score and saves answers to the custom fields you set up, so counsellors start informed.
How do I follow up students who go quiet?
Use counsellor tasks, stage-based follow-up on the pipeline and, on Growth, approved templates to segments by country or intake.
How do I reduce counselling no-shows?
Send reminders 24 hours and 2 hours before with Confirm and Reschedule buttons. Freed slots go to the waitlist, and a marked no-show gets a rebooking message.
Can the AI answer questions about countries and courses?
On Growth, from documents you upload, such as brochures and checklists. It does not know university data and never judges admission odds.
Does it track university applications or visas?
No. There is no application, offer-letter or visa tracking. Keep your own system for that. Pipeline stages can mirror your process.
Are online sessions supported?
Sessions can be set to online and booked in the counsellor’s calendar. The counsellor or your confirmation text shares the call link.
Is it safe to collect passports on WhatsApp?
Ask for only what each stage needs, avoid scans before a first call, and keep records in your own secure system. WhatsGrow AI is not a document repository.
Do I need the WhatsApp Business API?
Yes. The official Cloud API avoids the ban risk of unofficial tools and supports a shared inbox and approved templates.
Can several counsellors share one number?
Yes. They share one inbox with roles, and each has a calendar. Pro supports up to 10 WhatsApp numbers.
Is there a free trial?
Yes. Start a 7-day free trial with no credit card and no setup fee, and connect your WhatsApp number in minutes.
Qualify your next student while you sleep.
Connect your WhatsApp number and let the AI book counselling.
No credit card · No setup fee · Start in minutes